How To Sync Microsoft Office Outlook 2013 With Gmail (Google Mail)

Sync Gmail with Outlook

It appears like Windows 8 and the new Outlook 2013 is going to reorganize my (and probably your) digital life by making “online things” easier. I’m one of those power Gmail users, but that said, I was planning to switch to Outlook.com ever since they launched the service. I struggled a lot to find a reason to switch to Outlook.com from Gmail as I love everything about Microsoft. But since no other web mail service currently matches the features of Gmail I was forced to stick with Gmail itself.

Read: How To Sync Microsoft Hotmail With Office Outlook 2013

But the past several weeks, I spent numerous hours configuring things here and there to find a perfect alternative to Google services – Google Calendar, Gmail, Google Docs, Google Drive, Google Reader, Google Tasks and more – which I currently use. My digital life is was all about Gmail. It’s actually Gmail and not the Google search which glues me to most Google products as they’re all tightly integrated.

But ever since I switched to iPhone and iCloud I began to use more of Microsoft services. And recently I almost quit Google Calendar, Google Tasks, Google Docs, and Google Drive and am now using iCloud (in lieu of Google Tasks and Calendar) , Microsoft SkyDrive (in lieu of Google Drive), and Microsoft Office Web Apps & Microsoft OneNote (in lieu of Google Docs). I believe that these are the perfect alternatives to Google.

How To Sync Gmail With Microsoft Outlook 2013

1. Open Microsoft Office Outlook 2013

Microsoft Office Outlook 2013

2. Go to File > Account Settings > Account Settings…

Microsoft Outlook 2013 Account Settings

3. Click “New…”

Microsoft Outlook Account Settings

4. Select “E-mail Account

Now connect your Gmail account to Outlook via IMAP by entering your account information – Name, E-mail Address, and Password – and Click “Next”.

Microsoft Outlook - Add Account

Note: You need to use Application-specific passwords (sign in required) for Gmail if you’ve enabled 2-step verification.

5. You’re done!

Microsoft Outlook - Add Account

  • Nicole

    Hello! Can you help? Currently using gmail to host our email at work, but with a domain name, so our emails are name@companyname.com, not name@gmail.com. Looks like I have to go through imap to set it up, but emails in folders don’t sync up. Any advice? Thanks!

  • Soha Naveed

    Hi Mahesh. I wanted to know that is it really advisable to sync to different domains altogether?
    If yes, then won’t there be a chaos among emails and stuff? Also, if I sync the data, will it easily appear on my mobile email or the data will be large to handle?

    Waiting for your help.

    • http://www.maheshone.com Mahesh Mohan

      Hi Soha,

      You can add all your e-mail accounts that supports (POP3, IMAP or Exchange ActiveSync) to your Office Outlook.

      ~ Mahesh

  • Stephen

    Hi Mahesh, thanks for your great tips, I’ve got my emails @mydomain.com.au working perfectly but could you tell me if I can sync my google calendars with Outlook 2013. We set up with gmail business a few years ago and have everything connected through that. With the Outlook 2010 and the google sync I could sync all the calendars, but I can get the 2013 calendars to sync.

    Any ideas?

    Cheers and thanks in advance…Stephen

    • http://www.maheshone.com Mahesh Mohan

      This Google Sync help page http://support.google.com/a/bin/answer.py?hl=en&answer=2716936 says that Google Calendar Sync service will continue to work for existing Google Sync devices.

      Now if you’re looking for a paid alternative then try http://www.companionlink.com/google/outlook/. It says “Replace Google Calendar Sync that was discontinued by Google.
      Synchronize Outlook with Gmail Contacts, Calendar, and Tasks.” and supports Outlook 2013, 2010, 2007, 2003, and 2000.

      Let me know if this helps.

      Thanks!

  • Teresa

    I have been trying to add gmail to my outlook 2013 and i keep getting an error that the server is not found.

    Please help.

    • http://www.maheshone.com Mahesh Mohan

      Hi Teresa,

      I guess you tried to add Gmail using Exchange ActiveSync. Try again using IMAP Settings or POP3 Settings [https://support.google.com/mail/troubleshooter/1668960?hl=en]. In case you have 2-step verification enabled then use an application specific password when adding your Gmail to your Outlook.

      If nothing helped then please open a thread at Microsoft Community [http://answers.microsoft.com/en-us/office/forum/outlook]. They will look into the issue and will personally assist you.

      ~ Mahesh

  • Rick Harrington

    I probably have to log into my gmail account to get the emails as this past week gmail to outlook 2013 works intermittently and has stopped all together today getting inbox. This is very frustrating. I am at the point of not using outlook at all as I have missing many important messages. I wish I never went up from outlook 2010 where it worked perfectly. This is a mess and has wasted productive work time in my small business and has cost me clients as this works some days and not other days.

    • http://www.maheshone.com Mahesh Mohan

      I think there was a server outage for some Gmail users earlier this week. And yeah, Outlook is not perfect I would say since their real-time email notifications doesn’t work always.

  • k

    Just wondering… using these imap methodcan you sync Google tasks with outlook.com, ie the online version of outlook?