How To Sync iCloud, iPhone, iPad & iOS Devices With Microsoft Outlook 2013

Sync iCloud with Outlook

Apple iCloud is an excellent service to manage our Contacts, Calendar, Notes, and Reminders as it syncs with all Apple devices and some third-party services. I guess you already know how to synchronize your Hotmail account with Outlook.

Now if you want to sync your iCloud data with your Windows PC then Microsoft Office Outlook is perhaps the best way as Apple comes with an iCloud Control Panel for Windows that can sync your Internet Explorer Bookmarks (requires IE 8 or later) with iCloud and your iOS Mail, Contacts, Calendars, Notes and Tasks with Outlook (requires Microsoft Outlook 2007, 2010 or later).

If you haven’t already setup iCloud on your Windows PC then you need to set up iCloud on all your devices and then download the iCloud Control Panel for Windows (requires Microsoft Windows Windows Vista SP2, Windows 7, or Windows 8).

The iCloud Control Panel makes it easy to keep your contacts, calendars, and bookmarks up to date automatically between your iOS devices and Windows PC.

It also includes Photo Stream, which wirelessly pushes photos you take with your iPhone, iPad, or iPod touch to the Pictures library on your PC — no cable syncing required.

You can also share select photos with friends and family using Shared Photo Streams, complete with notifications and comments.

How To Sync iCloud With Outlook

iCloud Control Panel for Windows

Open iCloud Control Panel on your Windows PC and select all the following three options

  1. Mail, Contacts, Calendars, & Tasks with Outlook
  2. Bookmarks with Internet Explorer
  3. Photo Stream

…and click “Apply”.

Note: When you turn on iCloud sync with Outlook at iCloud Control Panel on your desktop then Apple will sync your Contacts, Calendars, Notes, Bookmarks (IE) automatically with your iPhone (and other iOS devices) over the air so that you need not sync the same using iTunes.

Outlook Setup for iCloud

That said, you can still sync all of them using iTunes if you have contacts, calendars, notes, and bookmarks on your PC that are not in iCloud (that is on your iPhone) but it may result in duplicate entries.

If you still want to sync your iCloud data manually with Outlook then open iTunes and navigate to:

iTunes > Devices > “Your iOS Device” > Info

iOS: Syncing with iTunes

…and select the following options:

  • Sync Contacts with Outlook
  • Sync Calendars with Outlook
  • Sync Mail Accounts from Outlook
  • Sync Notes with Outlook

iCloud Notes Update: Microsoft Outlook doesn’t sync with iCloud Notes. As you can see iCloud Control Panel doesn’t have “Notes” mentioned. But it’s syncing Contact, Calendars and Reminders pretty nicely over iCloud. And I tried to sync iCloud notes with Outlook manually via iTunes and it doesn’t work either.

iOS: Syncing with iTunes

So, How To Synchronize iCloud Notes With Outlook?

Well, you can still use iTunes’ manual sync for that but there are some limitations. If you want to sync your Notes between your PC (via Outlook) and iCloud then it’s not possible. However, if you want to sync your Notes with your iPhone then you can enable manual sync option at iTunes so that it will create another Notes account in your iPhone which looks like,

iOS: iCloud Notes

You can now use the “From My PC” Notes account on your iPhone so that whenever you want to sync it with PC you can do so via iTunes’ wired sync or Wi-Fi sync.

Note: If you choose the “From My PC” Notes account on your iPhone then it won’t sync with iCloud and hence those notes won’t be available on your Other iOS devices like iPad, iPod touch etc.

  • sonic boom

    Hi there,

    Did exactly what you are instructing above, all good with notes email but when i press on the people tab, and options of which address book i want to use when i press icloud contacts it messages ‘outlook has stopped working’ followed by looking for solution then shuts on me. Ran microsoft fix it to see if it gave me a solution and it attempted to sync on xp mode which works fine, pictures details everything. dont know what that means. could it have to do with the 2010 outlook previously installed? something with imap? address book location? Really dont have a clue. any ideas what i could try? should i try to uninstall icloud sync app and reinstall it?

    thank you.

    • http://www.maheshone.com Mahesh Mohan

      Yeah, I had the same problem but the contacts should appear if you have categorized the iCloud contacts. It was working fine when I click on Contact’s groups within Outlook. And I read somewhere that iCloud 2.0 is not compatible with Outlook 2013 yet and Apple is still investigating the issue. They need to fix it by releasing an update for iCloud for Windows. And DON’T uninstall iCloud for Windows as it MAY remove sync with Outlook 2013 as a whole. It happened to me and now iCloud is NOT syncing with Outlook 2013. I reinstalled the iCloud app ‘coz of Notes issue. Now the notes are syncing via iTunes but everything else stopped.

      Check out http://support.apple.com/kb/TS4445.

      Thanks!

  • http://www.learnitanytime.com/ eLearning Software Tutorials

    Mahesh:

    Another great post. iClouds are definitely the future, despite the few concerns it really helps the office just get things done.

    I also switched to Outlook and used your online software tutorials and it worked like a charm.

    • Mickey Segal

      This discussion is pretty superficial and avoids the biggest problem in using iCloud to sync Outlook and iOS: two calendars. iCloud can only sync with the iCloud calendar in Outlook, and meeting requests that come in via email can only go to the default Outlook calendar. People will keep their events in iCloud so they can be synced, but when a meeting request comes in, you see only the default calendar and don’t know if you have an open slot then. You then have to open the default Outlook calendar manually, and if you accept the event, keep both default and iCloud calendar open at the same time and drag from default to iCloud. It is totally kludgy, yet Apple and Microsoft haven’t fixed this. One could imagine that each thinks you should use their products instead of the competitor’s products, and not bother fixing this kludgy iCloud – Outlook interaction.

  • Jeremy

    Since downloading and installing iCloud Control Panel for Windows 8, I have one problem: I cannot edit events in Outlook 2013 that were created prior to my sync.

    Does anyone have this problem, and/or a solution to it?

    • http://www.maheshone.com Mahesh Mohan

      You mean editing calendar items or reminders from within Outlook 2013?

      I have just tried the same… I created a calendar item from Outlook and it was synched with iCloud. And then I edited from iCloud and from Outlook and it was syncing as usual.

      You can click on “Refresh” on the iCloud menu in Outlook. And for editing you need to double click the item in Calendar.

      Thanks!

  • even haganes

    Hi

    I cant mark off the Mail, contact and calander. It says that i can check them on http://www.icloud.com. But i can mark mark bookmarks and photo stream. What must i do to be able to mark Mail, contact and calander?

    Regards Even

    • http://www.minterest.org Mahesh Mohan

      You mean you want to sync or want to disable iCloud Mail, Contacts, & Calendar syncing? If you have Outlook installed then you must close Outlook and enable the Mail, Contacts, Calendar optiona and then have to restart Outlook. The accounts will be there….

      • Dakir

        I am having the same problem. I uninstalled iCloud panel, reinstalled it, closed outlook from outlook.com (Don’t know of any other way, unless I sign in as a local account) and when I entered my Apple ID (also tried my icloud name) the option to sync calendars, tasks and mail to outlook – the top option was gone. It says go to iCloud.com and it has a big blue block with a white question mark. Any help would be appreciated! : )

        • http://www.minterest.org Mahesh Mohan

          Hi,

          I think I had also the same problem once.. but I can’t remember exactly what I did to solve it… but I’m sure that I haven’t done anything complicated… I believe that I solved the issue by reinstallation of iCloud Control Panel and reconfigured again. If that didn’t work then you have to repair Office. So you have to uninstall iCloud once again, remove your iCloud information from Outlook, repair Outlook, reinstall iCloud control panel, open Outlook, setup everything, close it and configure iCloud. It should work. Make sure your Outlook is closed during iCloud setup.

          • Dakir

            Thank you for the reply! I tried everything you suggested and nothing. Here is what I think it is. I have an outlook email address, but not outlook. At least it isn’t turned on because the subscription has expired because I see no way to check or change outlook – no files Menu or anything. I am using Windows 8.1 BTW. So the question is, is iCloud set up to sync with outlook.com online or does something have to be installed on the machine itself? Sorry if my questions are stupid, I am not that computer savy! That is the only thing I can think of is you need to actually have windows office be valid because I repaired office by going to programs and repair, I uninstalled icloud, I tried being signed out of outlook – nothing has worked. I have read online about changing outlook settings, but see no way to check add ons or anything else with the outlook website I am using for email. Thanks again so much for your quick reply!

          • http://www.minterest.org Mahesh Mohan

            Hi,

            I’m confused now… where exactly is the problem? You want to sync iCloud Data (like your Reminders, @icloud.com email, Calendar) with MS Office Outlook or you want to add your @outlook.com e-mail to your Office Outlook? Actually, your iCloud account and Outlook.com account is not connected in anyway… (except that if it’s your Apple ID). Just in case you uninstalled MS Office Outlook then you have to first configure your MS Office Outlook by adding your @outlook.com email or anyother and once the Outlook profile is setup you can sync your iCloud data with Outlook.

            Let me know if this helped or if you need one to one support from Microsoft community then you can post your query here http://answers.microsoft.com/en-us so that you get expert advice.

  • Dakir

    Thanks again for the reply. What I suspected is what was happening. Microsoft in their infinite wisdom has a outlook.com email web service and Outlook the program. The iCloud control panel doesn’t go off your outlook.com email address it syncs with outlook the program. So unless you have outlook – I installed a free trial to test and it works fine, you are out of luck. So pay $9.99 a month for Office to sync or find something else basically.

    • http://www.minterest.org Mahesh Mohan

      If your trial version is expired? If so then that’s the reason.

  • K

    Greetings,
    Wondering if you can apply these techniques (or slight modifications) to sync outlook.com (former Hotmail) with icloud… in other words, not synching the pc-based system, but syncing the two online systems. Any help / instructions / advice would be greatly appreciated.
    Thanks!

    • http://www.minterest.org Mahesh Mohan

      You can’t sync like that.. but you can forward all your mails to @icloud.com to your @outlook.com address or vice versa. And then add your @icloud.com account in your Outlook.com account as an alias using SMTP settings. So that the recipient will never know that you used @outlook.com account to send e-mail.

  • K

    Just to clarify previous post, I am most interested in syncing outlook.com tasks / and icloud reminders. Thanks!

    • http://www.minterest.org Mahesh Mohan

      Yes, you can sync Outlook.com Tasks and iCloud Reminders with Office Outlook. Simply add your iCloud and Outlook.com accounts in your Outlook and it will show both tasks from both iCloud and Outlook.com.

  • Laura Lofgren

    Thank you. This was very helpful! I did get some duplicated calendar entries. Is there a way to avoid that?

    • http://www.minterest.com Mahesh Mohan

      I think you tried to add iCloud twice… You can delete duplicate iCloud calendar from Outlook’s Calendar. Check Calendar tab and there must be more than one iCloud calendars in it. SO you need to identify the duplicate one and delete it. If you picked the wrong one then you may have to setup iCloud once again (after removing all iCloud related accounts).

  • Judith

    Want to export iPhone contacts to Outlook in case contacts are lost accidently? You can try the iPubsoft iPad iPhone iPod to PC Transfer.