Over 71 Gmail Tips & Tricks To Make You A “Gmail Ninja”

Gmail

Gmail is perhaps the web’s favorite email service with over 500 million users. And I started using Gmail ever since they launched the service, back in 2004 and became very much obsessed with it.

So today, I’m sharing over 71 Gmail tips and tricks (including some less known features, secrets, and settings) to enhance your Google Mail experience. I’m sure it might take a while for you to read through and get to the end. But once you do, there will be no looking back. You will change the way you used Gmail. All for the better. Guaranteed!

Gmail Tips & Tricks — Click To Scroll

When Gmail was launched the key features that distinguished it from its rivals were — Search (with an advanced function), 1 GB Free Storage (it was huge at that time because Hotmail was offering only 2 MB and Yahoo 4 MB), Conversation View, Labels, Archive feature, Auto-refresh, Auto-address Completion, Powerful Mail & Spam Filters, and a great user interface (thanks to AJAX) with no banner ads.

To make this list more readable, I have organized all the tips and tricks into the following categories:

Customizing Your Inbox

First things first. Let’s customize your inbox the way you want.

1. Change Display Density Comfortable, Cozy

Gmail Settings > Display Density

If you have lot of emails in your inbox then you can adjust the “Display density” to make the messages more readable.

2. Hide Labels, Circles, Categories & Chat

Hide Gmail Labels, Circles, and Categories

Do you know it’s possible to hide most of the unwanted options on the left sidebar in Gmail? You can hide labels that you do not use and can hide other options like Categories, Circles, or even the Chat option so that your sidebar appears clean.

You can either click the “Show” or “Hide” option next to each label or can go to Settings > Labels to review all your labels, categories, and circles and hide them one by one. And, you can go to Settings > Chat and choose the radio button “Chat off” to turn off chat in Gmail.

3. Disable Inbox Tabs

Disable Gmail Inbox Tabs

As you probably know Gmail organizes your messages into the following categories automatically: Primary, Promotions, Social, Updates, Forums.

If you do not like the idea of “Inbox Tabs” then you can disable it completely by going to Settings > Inbox and deselecting all of the available categories.

4. Multiple Inboxes

Gmail Multiple Inboxes

If you are using a lot of labels and filters then you will love the “Multiple Inboxes” labs feature. As the name suggests, it creates extra inboxes within the default inbox so that you can see more messages at once.

Go to Settings > Labs and enable “Multiple Inboxes”. When you relaunch Gmail you will see a new tab in Settings called “Multiple Inboxes” and there you can define up to 5 custom inboxes.

For instance, you can keep a list of all “Starred” messages or “Important” messages or both as a new inbox.

5. Preview Pane

Gmail Preview Pane

If you love Outlook then you will love the “Preview Pane” labs feature. When you enable it, you can read all your messages in a new preview pane so that you don’t have to open each message to read its content.

It’s more effective when you have a large screen as otherwise it will reduce the available reading space.

Go to Settings > Labs and enable “Preview Pane”. You will see a new button in Gmail to change the layout of your inbox. It allows you to split the inbox horizontally or vertically.

6. Personal Level Indicators

Gmail Personal Level Indicators

Want to identify messages that are sent only to you? It’s possible with “Personal level indicators”. Go to Settings > General  and you can check “Show indicators” by scrolling down to “Personal level indicators” section.

Gmail will then display an arrow for all messages sent to your email address (except newsletters). And it will show a double arrow if you are the only recipient of the message.

7. Mark As Read Button

Gmail Mark As Read Button

If you are tired of clicking the “Mark as read/unread” action from the “More” menu then you will love this. Go to Settings > Labs and enable “Mark as Read Button”.

You will see a new “Mark as read” button in your inbox and now you can mark your messages as read in one-click.

8. Drag & Drop Messages

You can drag and drop messages or labels in Gmail. For instance, if you drag a message from your inbox and drop to Starred, Gmail applies a star to that message and is then archived to “All Mail”.

Or, you can drag the label “Example” and drop onto a message so that it’s applied to that message.

9. Quick Links

Gmail Quick Links & Calendar Widget

Quick Links adds a new widget in your inbox that gives one-click access to any Gmail URL. Go to Settings > Labs and enable “Quick Links”.

It adds a new box to the left sidebar and you can add any bookmarkable URL in Gmail as a “Quick Link”. For instance, you can add a specific message, or an advanced search result, or a label.

10. Google Calendar Gadget

Want to access Google Calendar right inside your Gmail inbox? Go to Settings > Labs and enable “Google Calendar Gadget”. It will create a new widget in your inbox (see above screenshot) that shows the upcoming events, birthdays, holidays, etc. from your Google Calendar.

11. Default Reply All

Do you forget to select the “Reply to all” option when there are multiple recipients for a message? If so, you can go to Settings > General and scroll down to “Default reply behavior” section to enable “Reply all” so that the “Reply to all” option is automatically selected when you try to reply to a message with multiple recipients (of course, you can select “Reply” manually if you don’t want to reply all).

12. Auto Advance

Gmail Auto Advance

“Auto-advance” is a labs feature that automatically shows the next conversation (instead of going back to inbox) when you archive, delete, or mute a conversation.

Go to Settings > Labs and enable “Auto-advance”. You can then define the action by going to Settings > General where you will see a new option called “Auto-advance”.

13. Show More Conversations & Contacts Per Page

Gmail Maximum Page Size

If you are getting a lot of emails a day then you might want to view more conversations per page. You can go to Settings > General and change the number of conversations and contacts shown per page. You can view up to 100 conversations and 250 contacts per page.

14. Turn Off Web Clips

Gmail Web Clips

You can disable the “Web Clips” above the inbox by going to Settings > Web Clips and unchecking the “Show my web clips above the Inbox” option.

15. Turn Off Conversation View

Like the traditional way of viewing messages individually (instead of grouping)? If so, you can go to Settings > General and scroll down to “Conversation View” section to turn if off.

16. Select All Conversations In A Label

Want to clear all messages under a label/page? Just select the checkbox at the top and it will select all the messages on that page. And you can even select the entire conversations on that page by clicking on the special link above the message list.

17. See Oldest Email

Gmail Newest/Oldest Option

You can go the “Oldest” messages in one-click by clicking the pagination menu. But it’s not perfect as it works only on default and user created label pages — like Inbox, All Mail, Starred, etc. and on your custom label pages —and not on search result pages.

18. HTML Signature

Gmail Signature

You can add signatures at the end of all outgoing mails by going to Settings > General and scrolling down to Signature section. It’s not possible to add HTML codes in your signature but you can use the available formatting tools to create a signature with images, links, bullets, etc.

Or, you can copy-paste HTML content directly in the Gmail Signature area so that it’s appended at the end of all outgoing messages.

19. IMAP Folder Size Limits

If you have a ton of messages in your Gmail then your email clients can take a lot of time to sync. The good thing is… if you are using IMAP to access Gmail from your email clients then you can limit the number of messages in an IMAP folder.

You can go to Settings > Forwarding and POP/IMAP and scroll down to IMAP Access section to set the folder size limits. For instance, you can set the maximum number of messages to 1,000 or even 10,000.

Wait, you can also disable syncing of specific labels completely by going to Settings > Labels and unchecking “Show in IMAP” option for the target label(s).

20. Desktop Notifications

If your Gmail inbox tab is always open then you might like “Desktop Notifications”. You can go to Settings > General and scroll down to “Desktop Notifications” section to turn it on.

When you enable it, you will receive a notification when there is a new message but note that Gmail must open in your browser for the desktop notifications to appear.

21. Gmail HTML Version

Gmail HTML Version

If your internet connectivity is poor or when Gmail is down you should be able to access the Gmail HTML version. You can go to https://mail.google.com/mail/u/0/h/ to access the HTML version of Gmail.

Decoding Your Gmail Address

Do you know your single Gmail email address means unlimited possibilities? Yes, it can do a lot more things than what you have imagined.

22. @Gmail.com Or @GoogleMail.com: You Have Both

Until 2010, Google’s email service was known as “Google Mail” (and not Gmail) in the U.K. And the associated email domain was @googlemail.com (and not @gmail.com). So, when you register your example@gmail.com it becomes unavailable in @googlemail.com as well.

And the result? We get two email domains. For instance, if my email address is maheshone@gmail.com then all mails sent to maheshone@googlemail.com also goes to the same inbox.

23. Dots In Your Email Address Doesn’t Matter

Let’s say my registered Gmail address is maheshone@gmail.com.

Since Gmail doesn’t recognize dots as characters within usernames, you can add or remove the dots from a Gmail address without changing the actual destination address; they will all go to your inbox, and only yours.

In other words:

maheshone@gmail.com = m.a.h.e.s.h.o.n.e@gmail.com

maheshone@gmail.com = mahesh.one@gmail.com

maheshone@gmail.com = m.aheshone@gmail.com

It’s all the same!

As you can see all the above addresses belong to the same person. You can even login to your account using any of those addresses.

That’s not all!

maheshone@gmail.com = maheshone@googlemail.com

maheshone@gmail.com = mahesh.one@googlemail.com

24. Plus Addressing

Your single Gmail address = infinite email addresses. Yes, that’s right!

Append a plus (“+”) sign and any combination of words or numbers after your email address. For example, I can use the address maheshone+twitter@gmail.com to sign up for Twitter or use maheshone+facebook@gmail.com to sign up for Facebook.

In other words, you have unlimited email addresses and it works like magic when you use it with filters. The only problem is… some websites refuse to accept email addresses with a “+” sign in it as they don’t recognize it. Google should have replaced it with an underscore.

25. Who’s Spamming You

You can find out who is spamming you if you make use of plus addressing. So, next time when you sign up for a newsletter use your example+newslettername@gmail.com address. And you can easily filter out such emails by creating a filter.

Searching Your Inbox

I personally believe that “Search” is the core feature of Gmail and it’s unbeatable. In fact, when it was first launched back in 2004, Gmail’s philosophy was “Search, don’t sort”. That’s why I prefer Gmail web over third-party email apps and clients.

26. Gmail Advanced Search

Gmail Advanced Search

Gmail’s “Advanced Search” is priceless as you can use it to find a specific message. It doesn’t matter if you have few thousand messages or even a million messages in your inbox. The search just works every time!

Read: Create Custom Search Engines In Google Chrome To Boost Productivity

27. Exclude Chats From Search Results

If you are seeing a lot of chat conversations in Gmail’s search result pages then you can exclude it by checking the “Don’t include chats” option from the advanced search options menu (see above screenshot).

Organizing Your Emails

It’s time to organize all your emails by understanding some of the core features of Gmail.

28. Everything Is A Label

Gmail’s approach to email folders was entirely different. Instead of folders they introduced “Labels” and “Archive” but the problem is a good percentage of users do not use it, even today.

The best way to explain “Archive” and “Label” is to know the fact that Gmail has only one folder, and it’s called “All Mail”, everything else are Labels.

All your incoming and outgoing messages resides in “All Mail” and with “Labels” you are only tagging those messages. You can create regular labels as well as nested labels (also known as sub-labels) to organize your inbox.

Tip: You can even change the color of your labels by clicking on the option next to each custom label’s name (not applicable for system labels like All Mail, Starred, Trash, etc.) on the left sidebar.

29. Turn Off Important Folder/Label

Gmail Importance Markers

With Priority Inbox, Gmail introduced a label called “Important” to automatically identify important messages.

If you are like me then you probably don’t want Gmail to decide whether a message is important or not. So, you can go to Settings > Inbox and scroll down to “Importance markers” section to turn off markers.

Now the problem is… this only hide the importance markers from the inbox but it continues to place messages in the “Important” folder/label.

So, if you want to disable it completely then you can create a simpler filter like this:

Disable Importance Marker Permanently

30. Stars & Super Stars — Colored Stars & More Symbols

Gmail Super Stars

Gmail Stars can be considered as bookmarks or favorites and it’s different from importance markers. Stars are manually set by us while importance markers are algorithmic and it’s set by Gmail itself.

If you love “Starring” messages then you can supercharge it with more star designs. Go to Settings > General and scroll down to Stars section to get more stars.

It’s a good way to prioritize all your starred messages. For instance, you can use the default yellow star for low priority messages and can use a red star for high priority messages.

31. Filters

Gmail Filters

Gmail filters are so powerful that you can use it to automatically organize your inbox.

You can create simple filters like:

Matches: from:(maheshone@gmail.com)
Do this: Mark as read

…and advanced filters like:

Matches: from:(maheshone@gmail.com OR maheshone@googlemail.com OR maheshone@example.com) to:(maheshone@gmail.com OR maheshone@googlemail.com OR maheshone@example.com)
Do this: Apply label “ME”

….to organize incoming messages the way you want.

The best thing is… Filters combined with Labels and Stars can do magic as it makes organizing messages much, much, much effective.

32. Email Yourself

You can call me old school, but I still email files to myself as attachments and it’s my way of archiving a version of a document and making it searchable (Thanks to Gmail search).

I know cloud storage services like OneDrive, Google Drive, Dropbox, etc. could be a better choice. But it’s not a good option for me as all the files in my cloud storage services are perfectly organized and I do not want to fill my folders with backup copies.

Read: Gmail vs. Cloud: Here’s Why I Still Use Gmail As A Cloud Storage

33. Mute

Gmail Mute

Are you a part of a long conversation that’s irrelevant? If so, you can mute that conversation so that all future messages will skip the inbox and be archived automatically.

You can click the “Mute” button from the “More” menu. You can see a list of all muted conversations by entering the following search query is:muted into the search box.

Attaching Files

Here are few things you didn’t know about attachments in Gmail.

34. Send Attachments Up To 5 TB

You already know that the Gmail attachment size limit is just 25 MB. No, not anymore! Google Drive is now tightly integrated with Gmail and you can now send files up to 5 TB in size (depending upon the file type).

35. Insert Google Drive Files As Gmail Attachments

Insert Google Drive Files As Gmail Attachments

It’s now possible to attach files from your Google Drive to Gmail. Just click the Google Drive icon on the compose window and insert files using Google Drive. And the best thing about this integration is that you can insert the attachment as a Google Drive link or as an attachment itself.

36. Download Gmail Attachments To Google Drive

Download Gmail Attachments To Google Drive

It’s also possible to download Gmail attachments directly to your Google Drive account without downloading to your computer. Just hover your mouse over attachments and it will let you download the attachment to your computer or Google Drive.

And if the message has multiple attachments then you can download all of them to your Google Drive in one-click. Just click the “Save all to Drive” button.

37. Search Inside Gmail Attachments

It was not possible to search inside attachments as Gmail never indexed the content of attachments. But now when you enter a search query, Gmail searches inside the attachments as well.

If you want to search only messages with attachments then you can use the following syntax:

sample search query has:attachment

And, if you further want to restrict your searches to specific file types then use the following syntax:

sample search query has:attachment filename:example.txt

sample search query has:attachment filename:pdf

38. Sort Gmail Messages By Size

It was not possible to sort messages in Gmail by size at first but now you can sort emails by size and can even filter the search results by adding more search parameters like:

Sort Gmail Messages By Size

It can be really handy if you want to delete few messages to free up some space. For instance, you can search for size:20m or larger:20m to find messages larger than 20 MB.

39. Drag & Drop Images As Attachments

Drag & Drop Images As Attachments

You probably know that you can drag and drop images to a new compose window. But the problem is… when you drag and drop images, Gmail embeds the images into the message body instead of attaching them as files.

If you want to drop images as attachments then simply drop the images under the “Drop files here” area.

Read: OneDrive vs. Dropbox vs. Google Drive vs. Amazon Cloud Drive vs. iCloud

Increasing Your Productivity

Here are few tips to increase your email productivity.

40. Stop Deleting. Start Archiving.

Gmail is an experiment in a new kind of webmail, built on the idea that you should never have to delete mail and you should always be able to find the message you want.

That’s so true because I never had to delete a single message. Ever. Instead of deleting messages you can simply “Archive” them. When you click the “Archive” button it doesn’t delete the message from your inbox. Instead, it removes the message from the inbox and keep it inside “All Mail”.

It’s this feature that helps us to keep our inbox clean. For instance, everyday my goal is to have an empty inbox. If there are messages in my inbox then it means I have work to do and if it’s empty then it means I’m done with email.

41. Send & Archive

If you find yourself archiving a message immediately after replying to it then the “Send and Archive” button is only for you. Go to Settings > General and scroll down to “Send and Archive” section to activate it.

42. Undo Sending

Do you want to stop messages from being sent for few seconds after hitting the “Send” button? Yes, it’s possible too!

Go to Settings > Labs and enable “Undo Send”. It gives you up to 30 seconds to undo the last sent mail. You can adjust the cancellation period from Settings > General.

43. Use Right-Click Menu

Gmail Right-Click Menu

Gmail updated the right-click menu recently and now you can archive, delete, or mark a message as read/unread in one-click.

44. Canned Responses

Gmail Canned Responses

Canned Responses” is perhaps one of the most underrated Gmail labs feature. It lets you save email templates so that you don’t have to compose the same message over and over.

Go to Settings > Labs and enable “Canned Responses”. Now you can save a message as a template (and can even overwrite it) and can insert it into a new compose window in one-click.

The good thing is… you can automatically send “canned responses” by creating filters. Yes, it works too!

45. Vacation Responder

Gmail Vacation Responder

If you want to send an auto response when you are on a vacation then you can turn on Vacation Responder. Go to Settings > General and scroll down to “Vacation responder” section to turn it on.

Your auto response email is sent only once unless the same person contact you again after four days. Also, if you edited your auto response message then Gmail will send the new edited response when the same person emails you again.

46. Quote Selected Text

Do you want to quote only the selected text (instead of the whole content) when you reply to a message? Yes, it’s possible with the “Quote selected text” labs feature. Go to Settings > Labs and enable “Quote Selected Text”.

So, next time when you want to quote a specific text you can highlight it using your mouse and click the “Reply” button. If you do not want to highlight a specific text, simply click the “Reply” button without selecting a text portion.

47. Keyboard Shortcuts

Keyboard shortcuts can save you a lot of time by keeping your hands off the mouse as much as possible. You can go to Settings > General and turn on/off the “Keyboard Shortcuts”.

Also, if you are not comfortable with the default keyboard shortcuts then you can customize it by activating the “Custom Keyboard Shortcuts” labs feature.

Managing All Your Accounts

Do you know you can manage all your email accounts with Gmail? Yes, Gmail can act as your email hub!

48. Email Forwarding

Gmail Email Forwarding

Do you want to forward all your incoming mails to another email address? You can go to Settings > Forwarding and POP/IMAP and add a forwarding address by clicking on the “Add a forwarding address” button.

The best thing is… you can even create a filter to forward only emails that matches a specific criteria.

49. Add More POP3 Accounts

Gmail POP3 & SMTP Accounts

One of the key feature of Gmail is its ability to fetch messages from your other email accounts such as Outlook.com, Yahoo Mail, or any other POP3 email accounts.

Go to Settings > Accounts and Import and scroll down to “Check mail from other accounts (using POP3)” section to add up to 5 POP3 accounts.

50. Gmail SMTP Lets You Send Emails From Your Other Accounts

When Gmail introduced Mail Fetcher — to fetch messages from other POP3 accounts — it also became possible to send messages from those accounts.

The problem was… it used to show an annoying “On behalf of” message to the recipient which was a privacy concern and it lacked professionalism.

For example, if the email was sent from example@hotmail.com then it will show to the recipient as “From example@gmail.com on behalf of example@hotmail.com”.

Later in 2009, Gmail allowed users to send mails through the SMTP server of your newly added POP3 account. And now it’s the standard way of adding a new email account to your Gmail.

Go to Settings > Accounts and Import and scroll down to “Send mail as” section and click “Add another email address you own” (see above screenshot).

Read: How To Use Gmail SMTP Server Settings For Sending Mail

51. Use Gmail As An Your Email Hub

One of the most admired internet productivity tool is Google Apps but Google discontinued its free edition so that you have to purchase Google Apps for Business (costs $50 per user per year) to manage your business email accounts. It also means that even if you need just one mailbox you still have to pay $50 a year.

The good thing is… you can use your personal Gmail account as your email server – that’s to create a custom outgoing email address like you@example.com. Follow tip #49 and #50 to configure all your business email accounts or go here for a step-by-step tutorial.

Read: Google Apps Alternative: How To Use Gmail As Your Email Hub

52. Switch Multiple Gmail Accounts

Do you have multiple Gmail accounts? If so, you do not have to logout from the current session to login to another account. Just click your profile picture at the top right corner and click the “Add account” button to login to another Gmail account (without logging out from the existing account).

The Gmail inbox URLs for your accounts will look like:

https://mail.google.com/mail/u/0/#inbox

https://mail.google.com/mail/u/1/#inbox

https://mail.google.com/mail/u/2/#inbox

53. Import Mail And Contacts

Want to import all your messages and contacts from your other email accounts like Yahoo Mail, Outlook.com, AOL, or any other POP3 account to Gmail? Yes, you can transfer your old emails and contacts to Gmail with its Import feature.

Go to Settings > Accounts and Import and click the “Import mail and contacts” option to get started.

Securing Your Gmail Account

Here are some of the less known security features about your Google account.

54. Recent Activity

Google Account Activity Information

With Gmail, you can review your recent account activity at the click of a button and see who else is using your Gmail account. Just click “Details” at the bottom right corner of your inbox and it will show information (like access type, IP address, date and time) about the recent account activity and any concurrent activity.

55. Sign Out Remotely

The “Recent activity” page also lets you “Sign out all other web sessions” (see above screenshot). It means that if you haven’t logged out from a public computer then you can do it remotely.

56. List Of Active Devices

Google Devices & Activity

Want to see a list of devices that accessed your Google account? Just go to Devices & activity to see a list of devices (with details like device model, browsers, location, etc) that have been active on your account in the last 28 days, or are currently signed in. The good thing is… you can even remove account access remotely.

57. Account Permissions

Google Account Permissions

if you want to see a list of devices, apps, and websites that have access to your Google account (with authorization date) then go to Account Permissions. Of course, you can “Revoke access” if you do not trust an app or a website.

58. Inactive Account Manager

Google Inactive Account Manager

Do you know you have to login to your Gmail account at least once — every 9 months — or Google may suspend your account forever.

So, it’s a good idea to share the account with a trusted friend or you might want to delete your account completely. You can use Google’s “Inactive Account Manager” to decide what happens to your data when you stop using your Google account.

59. Delegate Access To Your Account

You can delegate access to your Gmail to another Google account holder so that he/she will be able to sign in to your account to read, delete and send mail on your behalf. They will not be able to change your account settings or your password.

Go to Settings > Accounts and Import and scroll down to “Grant access to your account” to add another account.

60. Download All Your Mails

Google Takeout

Yes, you can download all your emails with Google Takeout. It’s provided in the MBOX format and is supported by Microsoft Outlook, Mozilla Thunderbird, Apple Mail, etc.

You can download your entire inbox as a single file or can selectively download messages by choosing specific labels.

61. Enable 2-Step Verification

Two step verification adds an extra layer of security to your Gmail account by requiring you to have access to your phone – as well as your username and password – when you sign in.

It means that if someone steals or guesses your password, the potential hijacker won’t be able to sign in your account as they don’t have access to your phone.

Read: How To Secure Your Gmail Account

62. Know Your Gmail Account Information

If your Gmail account is hacked (or if you are unable to recover it using the password reset form) then the only way to regain access to your account is by verifying your identity.

That is, Google will ask you few questions about your Gmail account to make sure that you are the true owner. So, it’s important to know those details and note down in your personal diary.

Ideally you should know the following details about your Gmail account:

  • Month and year of Google account creation.
  • Answer to your security question.
  • Email addresses of up to 5 frequently emailed contacts.
  • Name of up to 4 Gmail labels.
  • First account recovery email address that you remember.
  • Date you started using Google products like Gmail, Google Talk, Calendar, Android.
  • Phone numbers that you may have associated with your Google account.

Read: How To Recover Your Hacked Gmail Account In 5 Steps

BONUS: Official Google Add-ons For Gmail

Want to extend the functionality of Gmail? Try the following add-ons by Google.

63. Gmail Tasks

Google Tasks was one of my favorite task managers but it appears like Google discontinued its development. The good thing about Google Tasks is that it’s integrated to Gmail.

So, you can save a Gmail message as a task to Google Tasks. Just click the “Add to Tasks” option from the “More” menu and Gmail will automatically save the current message as a task on Google Tasks.

You can view all your tasks in a new browser window at https://mail.google.com/tasks/ig or can open the Google Tasks widget anytime when you are using Gmail by clicking on the Tasks menu.

64. Inbox by Gmail

Inbox by Gmail is an invite-only app from the Gmail team that organizes your messages automatically and highlights them without even opening the email.

The best part? It also lets you add reminders and snooze emails — with a better searching tool — all in an intuitive design.

65. Gmail Offline

Gmail Offline is an official add-on for Google Chrome to support offline access. It lets you access your messages, reply to a message, search inbox, or archive a message without an internet connection.

66. Hangout Phone Calls

Gmail added a phone call tab in Hangouts that lets you call any phone number right Gmail. The best thing about Hangouts is that almost all calls to the U.S. and Canada are free from all countries where Hangouts calling is available.

67. Google Wallet

Google Wallet is a mobile payment system by Google that lets you store debit cards, credit cards, loyalty cards, and gift cards on your mobile phone. Google Wallet is now integrated with Gmail so that you can send money to your friends or family “as an attachment”. It’s available only in the U.S. and U.K.

Read: Over 25 Email Apps (Free & Premium) For Your Mobile

BONUS: Free Third-party Add-ons For Gmail

Here are some of the best third-party add-ons for Gmail and it works like magic.

68. Boomerang

Boomerang for Gmail allows you to schedule messages on any date or time you want. Whether you are online or not, this third-party add-on will send the message on the date that you have mentioned. It can even remind you if you don’t get a reply to a specific message and can set reminders to follow-up an incoming message.

69. Rapportive

With Rapportive, you can view every detail about your contacts in your Gmail inbox. You can also see the location of the person who emailed you. Also try, Sidekick, FullContact.

70. Unroll.Me

Unroll.Me shows a list of all your newsletter mails and lets you unsubscribe with one-click.

71. Taskforce

Taskforce is a productivity tool that integrates with Gmail to convert your emails into tasks and also lets you create reminders.

72. Find Big Mail

If your Gmail account is out of space then you can use Find Big Mail to find messages with large attachments and free up some space. It’s free for all @gmail.com accounts and the pricing starts at $9/month for a Google Apps account.

73. IFTTT

IFTTT connects all your web 2.0 apps (including social networks and productivity apps) and put the internet to work for you. For instance, you can connect Gmail to apps like Evernote, iCloud, Dropbox, etc. and define rules like:

  • create a reminder in iCloud when you star a Gmail message.
  • save starred messages to Evernote.
  • save attachments automatically to Google Drive or Dropbox.
  • and much more.

Don’t Miss: Over 51 Evernote Tips & Tricks To Make You An “Evernote Ninja”

Conclusion

Gmail is the core product of Google and it recently surpassed 500 million users. They are continuously improving it and is adding more and more features to it.

In fact, Google wants Gmail to manage all your email accounts, and that’s why Gmail Android app can now manage your Outlook.com and Yahoo Mail accounts.

So, I will make sure that all the latest features and updates are reflected here to make this blog post as fresh as possible.

Now, what is your favorite Gmail feature or hack? Just in case if I missed it here then let me know as a comment below, and I will be happy to list it.

Happy Emailing, err, Gmailing! :)

Image Credit: Flickr

 

  • http://knowaircrafts.blogspot.in/ Nitin ‘fLanker’ Balodi

    That’s an informative post bro. Highly informative infact. Sharing it on my twitter feed. :)
    twitter.com/nitinbalodi2

    • http://www.minterest.com Mahesh Mohan

      Thank you Nitin! :)

  • madethatway

    Great list, but I came here hoping to find an answer to a question that the Gmail team seem desperate to pretend doesn’t exit. And it’s this:

    Gmail have removed ALL OPTIONS to remove unwanted names to the Gmail Chat list.

    That’s right.

    None of the old tricks work. All options have been removed. So now, even people who email you who DON’T have a gmail account, get added to the gmail chat list.

    AND IT’S IRRITATING!

    Since you seem to be so chummy with all things Google/Gmail, perhaps you can find some answers for all of us, because I know I’m not the only one who’s questioning this dictatorial move by Gmail.

    • http://www.minterest.com Mahesh Mohan

      Hi,

      Are you talking about Gmail Hangouts or the old Gmail Chat?

      Can you please explain or show some screenshots?

      • madethatway

        Sorry, in my little hair-pulling, head-banging-against-the-wall rant, I failed to mention that I’m talking about the old Gmail Chat (and I use Old Compose because the new one is just stupid). I won’t touch Hangouts if I was paid all the money Google makes in a year.

        • http://www.minterest.com Mahesh Mohan

          Hi,

          I’m not using Gmail Chat but I just enabled Gmail Chat and reverted to old Gmail Chat from Hangout. I can’t recollect the old options but there is a way to remove unwanted contacts (but you have to do it one by one). Just hover over a contact and use the option “Never Show”.

          Let me know if this is not what you want.

          • madethatway

            Thanks Mahesh, but that option was removed some time ago. The Gmail ‘Team’ are certainly a determined little dictatorship, if nothing else.

          • http://www.minterest.com Mahesh Mohan

            Hey,

            It’s still available if you are using the old Gmail Chat. I tried it for you only and it’s working. Mine was upgraded to Hangouts and I switched to old Gmail Chat and did this and it worked.

          • madethatway

            Nope. The only symbols available on mine are just the ‘invite to chat’ and ’email’ ones – there hasn’t been the little drop down menu with the options for at least a year now and I’ve deleted gmail/google and started again twice.

  • http://www.minterest.com Mahesh Mohan

    But… it worked for me. I was on Hangouts and switched to old Gmail Chat.