Google Mail (or Gmail) is really useful. It’s free. It’s powerful. It’s heavy (with features of course). It’s free from banner ads and ads within signature. I’m sharing top 10 Gmail features, tips & tricks which will enhance your Google Mail experience.
Gmail Features, Tips & Tricks You Probably Don’t Know
1. Your single Gmail account = Unlimited E-mail IDs
Let’s say my registered Gmail ID is email@example.com.
Since Gmail doesn’t recognize dots as characters within usernames, you can add or remove the dots from a Gmail address without changing the actual destination address; they’ll all go to your inbox, and only yours. In short:
firstname.lastname@example.org = email@example.com
firstname.lastname@example.org = email@example.com
firstname.lastname@example.org = email@example.com
As you can see all the above addresses belong to the same person. You can see this if you try to sign in with your username, but adding or removing a dot from it. You’ll still go to your account.
That’s not all.
firstname.lastname@example.org = email@example.com
firstname.lastname@example.org = email@example.com
Since googlemail.com is Google’s email domain for users in the United Kingdom and Germany, so if you register your username @gmail.com, it becomes unavailable in @googlemail.com as well.
Gmail Plus Addressing
Append a plus (“+”) sign and any combination of words or numbers after your email address. For example, I can use the ID firstname.lastname@example.org to Sign Up for Twitter and use email@example.com to Sign Up for Facebook. So now you virtually have unlimited email IDs.
2. Catch the spammers using the “Plus Addressing”
Now, I can find out who is spamming me. You can really find out who is spamming you. Next time when you join a newsletter use firstname.lastname@example.org. So that in case you’re receiving lot of spam to that ID you can create a filter to auto delete those mails.
3. Sign Out Remotely
With Gmail you can now track your recent sessions and can also sign out remotely. Click on the “Details” link present at the bottom right corner of your Gmail inbox.
4. Embed images instead of attaching them
Enable “Inserting images” lab feature and it allows you to insert images directly into a message body. Now you can upload an image from your PC or insert images by URLs by clicking on the “Insert Image” icon located right next to emotion icon in the “Compose Mail” page. Even if you have not enabled this lab feature you can still copy paste images directly to your Gmail body.
5. Undo Send
Enable “Undo Send” lab and it gives you up to 30 seconds to undo the sent mail.
6. Grant access to your account
You can delegate access to your Gmail to another Google account holder. This person will be able to sign in to your account to read, delete and send mail on your behalf. They will not be able to change your account settings or your password.
7. Sender Time Zone
Enable “Sender Time Zone” lab and you’ll see green phone icons next to people who are probably awake and readily reachable (if it’s between 9:00 AM and 6:00 PM in the sender’s local time zone) and red ones next to those who could be sleeping or out of the office.
8. Message Sneak Peek
Enable “Message Sneak Peek” lab and it allows you to preview messages to get a glimpse on what they contain and maybe take immediate action without actually opening them. After you turn it on, right-clicking on a line in your inbox and it shows a preview pane with the message in it.
9. Mark as Read Button
Tired of spending all that effort to click on the “More” actions menu every time you want to mark message(s) as read without reading them? Enable “Mark as Read Button” labs feature and that is just a button click away!
10. Canned Responses
If you’re lazy just like me then “Canned Responses” is just for you and me. E-mail for the truly lazy. Now save and then send your common messages using a button next to the compose form. Or else automate those process by utilizing Gmail filters.
BONUS: Send Free SMS From Gmail
You can send free SMS messages to your using Gmail Chat. Gmail gives you 50 SMS credits. If your contact replies, the text message will appear as a reply in Chat.
Every time you receive an SMS message in Chat (that is when someone replies to one of your message) your SMS credit increases by five, up to a maximum of 50. Or else you can send an SMS to your own mobile and then reply to that message multiple times so that your credit is increased by five for each reply. And if your SMS credit becomes zero at any point, then it will become one 24 hours later. So, you won’t be locked out of the system, ever.